Picking the perfect inventory provider can feel like finding a needle in a haystack—yet that choice underpins every smooth tenancy you ever manage. In this guide, we’ll walk you through the must-have features, questions to ask, and red flags to watch for, so you end up with rock-solid documentation and zero last-minute headaches.
Accreditation & Experience
• Look for membership in ARLA, RICS, or AIIC.
• Check how many years of experience they have and if they’ve worked with similar portfolios.
Depth of Reporting
• Providers should offer both a room-by-room checklist and an overall narrative summary.
• Ensure high-resolution, timestamped photos with clear annotations.
Turnaround & Delivery
• A 24-hour report delivery promise is essential for tight tenancy schedules.
• Ask if they offer an online portal for report access.
Additional Services & Bundles
• Check if they provide Schedule of Condition vs. standard inventories.
• See if mid-term inspections, compliance checks, cleaning, or removals can be bundled.
Pricing Transparency
• Watch for upfront quotes with no hidden call-out or mileage fees.
• Money-back guarantees indicate confidence in service quality.
Client References & Reviews
• Request two or three recent client references.
• Check Google or Trustpilot ratings and ask to see live sample reports.
Choosing the right inventory service is the difference between a stress-free tenancy and deposit-dispute nightmares. When you’re ready to partner with a provider that ticks every box—accreditation, depth, speed, and transparency—book a chat with My Inventory Clerk today.
